Order of August 26, 2022 - Article 13
"An individual doctoral student monitoring committee ensures that the program runs smoothly, based on the doctoral charter and the academics agreement. The individual doctoral student monitoring committee provides support throughout the doctoral program. The committee must meet before the student enrols in the second year of the program, and then before each new enrolment until the end of the doctorate. Interviews are organized in three distinct stages: presentation of work progress and discussion, interview with the doctoral student without the thesis supervisor, interview with the thesis supervisor without the doctoral student. During the interview with the doctoral student, the committee assesses the conditions of his academics and the progress of his research. During this interview, the committee is particularly vigilant in identifying any form of conflict, discrimination, moral or sexual harassment or sexist behaviour. The committee makes recommendations and sends a report on the interview to the doctoral school director, the doctoral student and the thesis supervisor. In the event of difficulty, the doctoral student's individual monitoring committee alerts the doctoral school, which takes any necessary measures concerning the doctoral student's situation and the progress of the doctorate. As soon as the doctoral school becomes aware of acts of violence, discrimination, moral or sexual harassment or sexist behaviour, it will report the matter to the institution's anti-discrimination and anti-sexist violence hotline.
The composition, organization and operation of this committee are proposed by the doctoral school board. The doctoral school ensures that, as far as possible, the composition of the doctoral student's individual monitoring committee remains constant throughout the doctorate. The doctoral student's individual monitoring committee comprises
- at least one member specializing in the discipline or related to the thesis field.
- whenever possible, the doctoral student's individual monitoring committee includes a member from outside the institution.
- it also includes a non-specialist member from outside the thesis research field.
Members of this committee do not participate in directing the doctoral student's work. The doctoral school ensures that the doctoral student is consulted on the composition of his/her individual monitoring committee, prior to its meeting."
Composition:
The committee comprises 2 members (3 in the case of an interdisciplinary thesis):
- 1 specialist (CNU section of the thesis except in exceptional cases to be justified / 2 specialists in the case of an interdisciplinary thesis): external to the USMB; external to the doctoral student'sResearch unit ; appointed by theDoctoral School on the proposal of the doctoral student'sResearch unit (the specialist must have given his/her agreement before his/her name is proposed by theResearch unit to theDoctoral School)
IMPORTANT: the CSID specialist member may sit on the thesis jury, but may not act as rapporteur.
- 1 non-specialist appointed byDoctoral School CST from among the HDR or equivalent (accreditation) members ofDoctoral School CST, not including the doctoral student's Research unit . The non-specialist member is the committee's contact atDoctoral School.
Role of the doctoral student :
Before the CSID meeting (this meeting can be face-to-face, co-modal or 100% remote)
- The doctoral student enters in ADUM the members of his/her CSID as designated byDoctoral School (this step is followed by validation byDoctoral School, via ADUM).
- The doctoral student is responsible for the material organization of his/her CSID meeting: consultation with CSID members and the thesis supervisor to choose a date, concrete setting up of the meeting (room reservation, and/or creation of a virtual room via Teams or equivalent, and invitation of CSID members).
- The doctoral student sends the standard report (this document) to the two members of the CSID (three members for CSIDs comprising two specialists) in advance of the meeting.
At the end of the CSID meeting
- CSID members sign the report: no signature from the doctoral student, no signature from the thesis supervisor.
- The CSID referent, i.e. the non-specialist member of the committee (HDR attached toDoctoral School CST), sends the doctoral student the final report in pdf format, signed by the two CSID members (three for an interdisciplinary thesis).
- The doctoral student inserts the CSID's final report into ADUM (pdf signed by the CSID and sent by the referee).
Role of CSID members :
The CSID is a support mechanism for the thesis process. With few exceptions, its membership remains unchanged throughout the process. Its role is to help doctoral students succeed.
CSID members have a benevolent role, their aim being to listen, advise and guide. In the event of difficulty(s), the CSID plays a role in alerting the doctoral school.
The CSID, which meets prior to each re-registration, issues an opinion on the advisability of re-registration for a further year.
In case of difficulties
Possible contacts
Depending on the type of problem you're experiencing (health, personal problem, relationship problem...), there are several possible courses of action. You can discuss them at any time with the people listed below (non-exhaustive list):
- Your thesis supervisor (or co-supervisors)
- Your laboratory director
- CST Doctoral School Director
- Members of your CSID
- Your doctoral student representatives (elected)
- Your laboratory HDR advisor
- The health center
If you have any doubts about who to contact, you can contact your doctoral school's administrative managers or doctoral student representatives.
Fully committed to combating all types of violence (sexist or sexual violence, moral harassment, discrimination), the USMB has also set up a secure and confidential reporting platform: univ-smb.signalement.net
This platform ensures a reliable and secure process for collecting, handling and processing alerts.
Mediation
Any major unresolved conflict between a doctoral student and his or her thesis director (or the director of the doctoral student's host team, the director of the hostResearch unit , or other) must be brought to the attention of the Direction de l'École Doctorale CST(dir.edcst@univ-smb.fr) as soon as possible.
In accordance with the Doctoral Charter, the CST Doctoral School is committed to preventing and resolving conflicts during doctoral studies, within the limits of its remit.
In view of the problems or difficulties encountered, the CST Doctoral School Management can then set up a mediation process, to hear the parties and propose a solution.
The composition of a mediation committee is defined in the CST Doctoral School's internal regulations.
Césure
In accordance with article 14 of the decree of May 25, 2016 relating to academics doctoral studies, the Doctoral School offers doctoral students the opportunity to benefit from a gap year.This gap period does not count towards the duration of the thesis, but the doctoral student may ask to remain registered with the establishment .
Art. 14 decree of May 25, 2016.
In exceptional cases, and at the doctoral student's request, an uninterrupted gap period of up to one year may be granted once only, by decision of the head of the doctoral student's institution, with the agreement of the employer, where applicable, and the approval of the thesis director and the doctoral school director. During this period, the doctoral student temporarily suspends his or her academics and research work, but may remain registered with his or her institution if he or she so wishes. This period does not count towards the duration of the thesis. The institution guarantees that doctoral students who suspend their studies will remain registered at academics at the end of the gap period.
The caesura in detail
The césure consists of suspending one's initial academics for one semester or one academic year in order to gain personal or professional experience in France or abroad, either on one's own or under the supervision of a host organization.
This request can only be made once during the doctorate, and the period of interruption does not count towards the duration of the thesis.
As a doctoral student, the Césure allows you to :
- A academics not linked to the doctoral project
- Another professional experience
- A civic service or European voluntary service commitment
- A business creation project
- Volunteering
- Volunteering
- A personal project
The gap period necessarily begins with an academic semester. The last academic semester of the doctorate cannot be involved. The duration of this period can be between one and two academic semesters.
The request is made to the head of the school "with the aim of acquiring personal or professional experience, either independently or supervised in a host organization in France or abroad".
During the gap year, you can remain enrolled at USMB if you wish.
You must contact your Doctoral School at the beginning of the academic year to re-register.