University library regulations

  • Having regard to the French Education Code, in particular articles L714-1, L714-2, D714-28 to D714-40,
    Having regard to the bylaws ofuniversité Savoie Mont Blanc adopted by the Board of Directors at its meeting of July 8, 2014, as amended,
    Having regard to the internal regulations ofuniversité Savoie Mont Blanc adopted by the Board of Directors at its meeting of July 8, 2014, as amended,
    Having regard to the statutes of the joint documentation service adopted by the Board of Directors at its meeting of January 31, 2012, as amended,
    Having regard to the opinion of the Documentary Council of November 24, 2021 concerning the present regulations,
    Having regard to the opinion of theuniversité Savoie Mont Blanc technical committee dated February 8, 2022, concerning the present regulations,
    Having regard to the deliberation of the Board of Directors dated February 15, 2022 concerning the present regulations,

1. Respect for people, work environment, rules and charters in force

Libraries are places of study and should be used quietly. Silence must be observed everywhere except in certain areas indicated by the library.

Eating and drinking are restricted to certain designated areas in each library. Meals are not permitted.

The following are prohibited:

  • the use of noise-making equipment,
  • entry of animals (with the exception of animals used to assist the disabled),
  • unauthorized posting.

Computer equipment and tools are primarily intended for documentary use. The use of computer workstations is subject to compliance with the rules and charters governing their operation, connection and use. In the event of improper use of a computer, all users will be asked to give up their place.

2. Registrations

Registration is compulsory for borrowing. For university students and staff, it is valid for the whole academic year. It must be renewed each year. For other readers, it is valid for one year from the date of registration. Registration is valid for all three university libraries.

The student card serves as the library card foruniversité Savoie Mont Blanc students. For other readers, a card is issued on registration, after payment of the registration fee. This card must be presented when borrowing documents or for any service requiring identification.

Each registered user is personally responsible for his or her card, and therefore for the documents registered under his or her name.

Computer users must be authenticated.

For controlled-access collections, the library card or an identity document must be left on deposit at the circulation desk in exchange for the documents issued.

Users are divided into "user categories"; these categories define the amounts of the registration fees and the loan periods (see appendices 1 and 2).

Certain documents are not available for loan. Restricted documents may be borrowed for a shorter period than the general rule.

Some services are reserved for registered users and may be subject to a fee (see Appendix 2 - Fees).

3. Delay in returning borrowed items

Loan deadlines must be respected (see appendix 1).

The library sends reminder emails to latecomers.

Any delay will result in the suspension of lending rights for a period equal to that of the delay.

In the absence of a response to claims or the return of requested documents, a recovery file is set up and forwarded to the accounting agency for further action, as well as to the central schooling department. Legal action may be taken.

4. Loss or damage

4.1. Loss or damage to documents

Any lost or damaged document will be :

- Or replaced by the user with a new copy for available works (same or more recent edition). If the book is no longer available as new, with a second-hand copy in very good condition.
- Or reimbursed at new price for available books.

If a user has lost or damaged a document that is no longer available for sale and whose price is unknown, a lump sum will be charged (see appendix 2).

4.2. Loss or damage to equipment

Any equipment loaned and returned damaged must be replaced identically or will be invoiced at the cost of repair or new replacement.

5. "Exeat / re-registration

In order to register at another university, students must provide proof that they are in good standing with the library by requesting a document called an "exeat".

If the request is made in person, the exeat will be provided on paper directly to the person concerned. If the request is made by post or e-mail, the exeat will be sent by e-mail. At the request of the person concerned, the exeat can also be sent to the school.

Once the exeat has been issued, registration for the current year is definitive and borrowing is no longer permitted.

6. Theft or attempted theft

Documents are protected by an anti-theft system.

Any theft or attempted theft is liable to disciplinary and criminal prosecution. The director of the component or department of the person committing the theft or attempted theft will be informed.

7. Compliance with regulations

All users undertake to comply with the university's internal rules and with the present regulations. Failure to comply with these rules may be referred to the disciplinary section of the Academic Council. In the event of particularly serious misconduct, the President of the University may temporarily exclude the user.

8. List of appendices

  • Appendix 1: User categories and lending rights
  • Appendix 2: current rates

Appendix 1
User categories and lending rights

General rules :

  • Number of items available for loan: 20 items in all formats.
  • Except in the special cases described below, documents may be extended for the same length of time as the initial loan. Loan extensions are possible only once, except for USMB staff, lecturers, teachers or researchers, who may benefit from two extensions. It starts from the date on which it is carried out (and not from the initial expiry date).
  • Certain high-demand documents are excluded from lending or are on "restricted loan". Documents on "restricted loan" may be borrowed for 14 non-renewable days.
  • The loan of reserved or overdue documents cannot be extended.
  • Each user can reserve three documents at any one site. When a reserved document becomes available, the user receives an e-mail notification. They then have 5 working days to collect it.
  • Access to digital documentation depends on the license for each resource. Access to certain resources, whether on-site or remote, may therefore be prohibited for certain categories of users.


.1 Students

Situation Loan term
Students enrolled at the USMB in years 1 to 3 (bachelor's degree, DUT and ACCENTS enrolled at the USMB) and students enrolled at other universities with which the university has an agreement (Auvergne-RhĂ´ne-Alpes region). 21 days
Students enrolled at USMB in years 4 and 5 (master's and engineering degrees) 28 days
Students on work-study programs (whose work-study program involves absences from campus of more than three weeks) 35 days

Fee: current BU fee (registration for the academic year), free for students registered at other universities (Auvergne-RhĂ´ne-Alpes region) and students at connected campuses where the USMB is the local university (Bourg-Saint-Maurice, Faverges-Seythenex, Evian-les-Bains).

Required documents: Student card

.2 Staff and doctoral students ofuniversité Savoie Mont Blanc

Situation Loan term
Staff, teacher-researchers, teachers and researchers working atuniversité Savoie Mont Blanc (tenured, contract or part-time), hosted researchers, ATERs, doctoral students, emeritus teacher-researchers, language readers. 35 days
USMB administrative, technical, service and retired staff 35 days

For the first category of users (staff, teacher-researchers, teachers and researchers, doctoral students, etc.), it is possible to extend the loan period twice.

Special case: staff, teacher-researchers, teachers and researchers supervising TDs with the map library can borrow 100 cards for 28 days (renewable once). This fee is in addition to the regular fee.

Price: Free

To be produced: Professional card or university diploma

.3 Other users

Situation Loan term
Individuals 21 days

365-day registration

Fee: Current BU fee or free for exempt readers*.

Required documents :
- Identity document
- Or proof of status for exempt readers

*Exempt readers: high school students, jobseekers, holders of minimum social benefits (Allocation de solidarité aux personnes âgées, Allocation adulte handicapé, Revenu de solidarité active), staff, teacher-researchers, teachers and researchers at other universities, teaching staff at the Centre Local des OEuvres Universitaires et Scolaires de Savoie et Haute-Savoie, USMB interns.

Appendix 2
Current rates

.1 Registrations

The registration fee is set by the university's board of directors, based on a minimum amount set by the Ministry.

.2 Recovery of unreturned documents

If the document is not replaced, a lump-sum charge of €46 will be billed for the loss of a document that is not commercially available and whose price cannot be determined.

.3 Interlibrary loans (ILL)

3.1 Rates for users registered at the BU: user contribution to postage and reproduction costs

PEB demandeur : request for documents from other libraries to serve SCDBU Savoie Mont Blanc readers. Exclusively concerns documents not held by the USMB BUs. The request for a document by PEB commits the requester to retrieving it. If a document is not retrieved, the service is suspended for the user for the academic year concerned.

USMB students All USMB staff including doctoral students
Books or photocopies received from the French BU network Free up to 10 documents per year Free up to 20 documents per year
Additional books or photocopies (French BU network) 7€ per book

Copies under 10 pages: €6


8 per 50 pages

7€ per book

Copies under 10 pages: €6


8 per 50 pages

Documents and articles received from outside the network On quotation*. On quotation*.


Public bodies and other BU registrants Private organizations
Books received from the French BU network 7€ 10€
Photocopies received from the French BU network Less than 10 pages: €6


8 per 50 pages

Less than 10 pages: €10


15€ per 50 pages

Documents and articles received from outside the network On quotation*. On quotation*.


* estimate submitted to the reader for approval before the ILL request is validated.

.4.2 Billing of borrowing institutions and services outside theUniversité Savoie Mont Blanc

PEB fournisseur: lending SCDBU Savoie Mont Blanc documents to other libraries

Network of French BUs and public bodies Private organizations Foreign
Book lending Free 10 € per volume 16 € (or 2 IFLA Vouchers)
Sending photocopies Free 10 € per 50 pages 12 (or 1.5 IFLA Vouchers) per 50 pages

.5 Other services

  • Printing is possible, according to the rates voted by the school and posted in the BUs and on the website.
  • Document sale: from €1 to €10