Re-registration for PhD

Doctoral students from the USMB were previously registered with the ComuE UGA. With the disappearance of the ComuE UGA and the return of the doctorate to the USMB, the administrative procedure for re-registration is modified and described below :

WARNING: The re-registration to the USMB of any doctoral student from the USMB is mandatory if you defend your thesis after 31/12/19. USMB doctoral students who defend their thesis before 31/12/19 may choose not to re-register. In this case, they are covered by their registration for the 2018/2019 academic year and will be awarded a ComuE UGA doctoral degree. If they wish to be awarded the USMB doctoral degree, they must register and follow the procedure described below. However, they will be exempted from the registration fee.

Step 1 - Transfer

You are currently registered at ComuE UGA. You must request your file transfer from the ComuE UGA to the USMB by filling in the following form. the file available here and under the heading " Documents "(except for doctoral students with UGA, IDEX, or UGA thesis director funding).

You must then send this form to the secretariat of the academics Doctoral School of the USMB to the attention of Virginie Thivillon ( who will make the necessary arrangements to switch from the ADUM UGA to the ADUM USMB. This operation takes about 48 hours. Once done, when you connect to ADUM, your ADUM re-enrollment documents will have the USMB header instead of the UGA header.

Step 2 - Re-registration

On theADUMfill in the information requested on the "re-registration" page and print the administrative documents generated by the tool.
Step 3 - pedagogical registration

Attach to the file the report of the ISC (Individual Monitoring Committee) mandatory from the 2nd re-registration. Send to the academics Doctoral School of the USMB, through the secretariat of the laboratory, the thesis follow-up report signed by the thesis director and by the laboratory director.

Re-registration in 4th year or more:

- The follow-up report shall include a request for derogation in which the doctoral student and the thesis director must justify exceeding the normal duration of the thesis.

- In the case of a cotutelle, an amendment to the contract must be made on the basis of this model.

Step 4 - pedagogical registration

After validation by the Directors of the ED concerned and of the USMB Doctoral College, the doctoral student will receive an email notifying him/her of his/her pedagogical registration (signed thesis follow-up report) with the necessary elements to finalize his/her administrative registration:

  1. either online and then make an appointment with the site school (recommended)
  2. either directly in school after making an appointment
Step 5 - Administrative registration

Administrative registration (AI) is the next step. Before proceeding to this step, you are asked to pay the Student and Campus Life Contribution (CVEC) of 91 euros. The payment of the CVEC is mandatory to proceed to the IA.

Once the CVEC has been stamped, you can do the AI first online:

  1. Either with the link
  2. Either with the link

These links are not available for external students (not known to the UGA, USMB and INP bases).

Make an appointment yourself with the school concerned to finalize the AI, taking care to bring the required documents (identity card etc.).
For foreign students and cotutelles AI is not possible online and will be done entirely during the course of the course:

At the time of the administrative registration, in schooling, it is compulsory to provide :

After validation of the schooling, your university fees must be paid including (student medicine...).

Step 6 - Defense before the end of 2019 = Administrative registration?

Doctoral students whose defense is scheduled before December 31:

Doctoral students do not need to re-register administratively. If they do not re-register, they will obtain the ComuE UGA doctoral degree for the 2018-2019 academic year. Doctoral students wishing to obtain the doctorate of the University Savoie Mont Blanc must re-register pedagogically and administratively. They will not have to apply for a waiver and will not be asked to pay any registration fees.