The departments

The Director General of Administrative Services is responsible for the operational implementation of the policy developed by the university administration. The Director General of Administrative Services is appointed by the Minister of Higher Education, upon the recommendation of the university president, and oversees the organization and operation of the institution’s administrative services under the president’s authority.

The Accounting Office is responsible for paying expenses, collecting revenues, managing funds, retaining supporting documents, and maintaining the general ledger. It prepares the financial statements submitted to the Board of Directors for approval and oversees their certification by the external auditors.

 

 

The Finance Department is responsible for organizing and overseeing the institution’s financial management in line with its strategy and mission statement.
It implements management procedures to ensure the efficiency and control of the institution’s financial flows in collaboration with the accounting office.
It develops and monitors the execution of the institution’s budget; provides the necessary assistance and advice for the university’s financial management, in coordination with the DAPAC; and proposes and organizes the procurement policy.

The Finance Department is divided into three divisions:

The Budget and Revenue Monitoring Department

  • Preparation and monitoring of budget execution for revenues and expenditures
  • Support and guidance for departments and units

The Procurement and Public Contracts Department

  • Development of the institution’s procurement policy
  • Management of Public Procurement Contracts for Supplies, Services, and Construction Work
  • Support and advice to government agencies on all procedures related to public procurement

The Centralized Public Procurement Office

  • Preparation of purchase orders for the shared central services of the University of Savoie Mont Blanc for the following purchases: supplies, services, business trips, and travel
  • Internal and external invoices and requests for fund transfers from central and shared services for: staff and service exchanges, and miscellaneous operating expenses

The DAJI provides assistance and advice to the university’s governing body, administrative departments, offices, and units on any legal matters related to the institution’s operations.

More specifically, it:

  • provides expertise on agreements involving the institution (excluding research agreements), and is also responsible for their registration, signature by the USMB president, and submission to the board of directors
  • Coordinates the organization and manages professional and statutory bodies in close collaboration with the president (Academic Council, Board of Directors, Social Administration Committee)
  • Leads, coordinates, or organizes the school’s election activities
  • Assists with dispute prevention and handles judicial and administrative litigation
  • Organizes disciplinary proceedings (faculty members / students), ensures compliance with procedures, and oversees all disciplinary proceedings initiated by the university, in coordination with the Human Resources Department
  • Monitors the implementation of the university’s insurance policy (claims reporting, relations with insurers and adjusters, liaison with the project manager)

DAPAC consists of three departments:

  • The Research, Surveys, and Tools Division
  • the Management Control Division
  • the Continuous Improvement Division

It produces metrics and management tools in the areas of HR and payroll management, as well as in the areas of training, workforce integration, and research,
It coordinates and drives continuous improvement by supporting the implementation of process-based management and change management,
It promotes a culture of data-driven decision-making, continuous improvement, risk management, and organizational development,
Finally, it conducts consulting, analysis, and expert assessment projects.

 

She is responsible for implementing the institution’s external communications policy and supporting internal communications in accordance with the strategy adopted by the presidential team and outlined in the institutional plan.

Its mission is to promote the University of Savoie Mont Blanc, its academic and research units, its students, and its staff to various audiences: high school students and college students (in collaboration with the DEVE), institutional partners and economic stakeholders in the region, the general public, the media, and others.The Communications Department works closely with the academic and research units as well as the central and shared administrative departments and services. To promote the institution and establish its positioning, the range of tools deployed by the Communications Department is extensive and varied:

  • digital (website, newsletters, social media, etc.)
  • printed materials (brochures, guides, booklets, etc.)
  • campaign rollout
  • multimedia content (clips, videos, etc.)
  • promotional merchandise
  • media relations
  • event planning, etc.

 

 

The DRDI is responsible for implementing the institution’s scientific policy. It provides support for the development of the institution, its research units, and their projects. It coordinates activities related to the commercialization and transfer of public research results and offers expertise in research funding, administration, and management.

Its main activities are:

  • the administration of the Academic Council’s Research Committee and the implementation of its decisions and recommendations
  • the allocation of research funding
  • budgetary and financial management of research unit funds
  • the preparation of financial documentation for research projects
  • support for research management and evaluation
  • support for the institution's development projects
  • support for research units in setting up and monitoring research projects
  • Support for research commercialization: negotiating contracts with the business community, protecting inventions, managing the patent portfolio, technology transfer, and assisting with the launch of startups
  • coordination and support for doctoral studies
  • the management of research supervision credentials
  • support for the dissemination of scientific and technical knowledge and for the promotion and application of research
  • Management of the Savoie Mont Blanc University Press

The DEVE is responsible for implementing the institution’s policies regarding academic programs and student life.

Its main activities are:

  • training programs: overseeing the development, implementation, and evolution of training programs
  • monitoring of the accreditation campaign
  • the Committee on Education and Campus Life: preparation, organization, and follow-up of the committee’s work
  • providing information and guidance to high school students and college students: helping to develop information policies, providing information on academic programs, planning and participating in guidance events for high school students and college students (High School Student Day, campus visits, participation in Open House events, etc.), leading and coordinating the High School-University Liaison (LLU) initiative
  • Central Student Services: Overseeing administrative procedures for students, from application for enrollment through to the awarding of degrees, across all three campuses. Management of the APOGÉE student services software, the AMETYS program catalog software, and the application software (Parcoursup, E-candidat, Études en France), as well as user support for these applications
  • supporting and assisting students in their career development through collaboration with the university’s academic departments, institutes, and schools, and in close partnership with the University of Savoie Mont Blanc Business Club and numerous other partners
  • Student and Campus Life: organizing initiatives for students aimed at promoting their academic success and improving their quality of life (collaborative projects under the Student and Campus Life Contribution (CVEC) and the Student Initiative Solidarity and Development Fund (FSDIE)).The Student and Campus Life Service (SVEC) answers students’ questions regarding practical, club, and cultural life on campus. It coordinates all initiatives aimed at revitalizing campus life in collaboration with the relevant university departments and local partners (Campus Day, student housing, event programming, cultural and sports activities, support for prevention initiatives, etc.)
  • support and assistance for specific groups (students with disabilities, elite athletes, and artists, etc.). The Support and Assistance Service for Students with Disabilities (S2AESH) provides support and assistance to students with disabilities in collaboration with various university departments

The DEVE brings together staff members from across the department, including those in the president's office and the academic departments on the three campuses

 

 

Organized into four teams (Management Applications, Projects, On-Site Support, and Systems and Networks), the IT Department implements and maintains the necessary infrastructure (workstations, wired and Wi-Fi networks, servers, storage, applications and their connectors, etc.) to provide students and staff (25,000 user accounts) with identical access at each of the four University of Savoie Mont Blanc campuses to the following work tools:

  • Messaging
  • Intranet/Collaborative Workspaces
  • Internet
  • Business applications (academic administration, human resources, finance, management)
  • Site licenses for research and/or education (Microsoft, MATLAB, ArcGIS, etc.)
  • Digital learning platforms. Access is also available from the Grenoble campuses (wifi-campus), from institutions involved in research and higher education (eduroam) or (eduspot), and via the Internet.

The Heritage Department (DirPat) oversees all real estate policy at the University of Savoie Mont Blanc. In particular, it is responsible for implementing the master plan for real estate development and monitoring construction and renovation projects. It focuses on identifying areas for improvement and adaptation of the built environment to ensure it best meets the needs of users, with a view to continuous optimization.

To achieve the objectives of developing and maintaining the university’s real estate assets, ensuring the proper functioning of buildings and their surrounding areas, and supporting the institution’s teaching and research activities, DirPat is composed of various departments organized into three functional areas:

Campus Operations

The Campus Facilities Management Services (SEP): located on each campus (Annecy, Le Bourget-du-Lac, and Jacob-Bellecombette), they act as the link between the Facilities Management Department and the campuses, handling day-to-day operations (maintenance, mail, minor repairs, keys, access, etc.), routine maintenance, major repairs, and support for the renovations necessary for the development of education and research.

Real Estate Development and the Energy Transition

  • The Real Estate Projects Department (SPI): responsible for overseeing feasibility studies, planning, and monitoring construction and major renovation projects at the institution, in line with the institution’s strategic real estate policies for renovation and development.
  • The Energy and Environmental Transition Unit: reporting directly to the SPI, it oversees the real estate initiatives outlined in the institution’s energy and environmental transition policy.

Administrative management and real estate oversight

  • The Heritage Administrative Service (SAP): It coordinates the various administrative and financial management activities of the Heritage Department.
  • The Reprographics Shop, which reports directly to the SAP, handles the printing needs essential to academic operations and, more broadly, to the Savoyard university community.
  • The Asset Management Unit: responsible for maintaining the institution’s real estate and land records, as well as for the operational coordination of the timetable management system (ADE Planete)
The Human Resources Department implements the institution’s human resources management policy as defined by the University President, in accordance with the guidelines set forth in the institutional plan. In this capacity, it serves in an advisory and informational role to the institution’s administration and all staff members. The Human Resources Department is the direct point of contact for all staff regarding all aspects of their professional lives. The HR Department oversees collective management (monitoring and management of staffing levels, positions, careers, and compensation) and individualized staff management. It ensures the development and support of human resources (skills development, work organization and conditions, social policy). It conducts studies and compiles statistics for the purpose of strategic workforce and skills planning. Finally, it ensures the functioning of joint bodies and is responsible for managing the Technical Committee.
The HR Department consists of 25 employees divided into three divisions:
The Faculty and Research Faculty Office
It oversees the administrative and financial management of faculty members, including tenured and non-tenured faculty, as well as contract faculty. It also manages ATERs, foreign language instructors, adjunct faculty, doctoral students on contract, and temporary teaching staff. It is responsible for monitoring teaching services, the payment of overtime, bonuses, and the RAFP, as well as for monitoring and forecasting budgetary positions. Finally, it prepares the work of the relevant representative bodies responsible for managing the careers of teaching staff in matters of recruitment, promotion, and mobility: the restricted Academic Council (CA), the restricted Academic and Administrative Council (CAC), advisory committees, and selection committees.
The BIATSS Human Resources Department
He is responsible for the administrative and financial management of BIATSS staff, both permanent and contract employees. He also oversees the administration of bonuses and monitors the employment status of BIATSS staff. He is responsible for preparing the work of the relevant joint representative bodies involved in managing the careers of BIATSS staff: the CPE and the CCPANT. Finally, he is responsible for recruiting contract and tenured BIATSS staff through transfers or secondments, and he organizes, on behalf of the Ministry of Higher Education, Research, and Innovation, competitive exams for the research and training sector, as well as direct category C competitive exams for ATRFs and warehouse clerks on behalf of the USMB.
The Cross-Functional Activities Department (SAT)
He is responsible for specific administrative tasks affecting all staff members: continuing education, employee welfare, retirement benefits for tenured staff, recognition of auxiliary service time, workplace accidents, occupational illnesses, and disabilities. He oversees needs assessments and manages the training plan for all teaching, administrative, and technical staff, as well as monitoring staffing levels, job positions, and the department’s management tools. It supports employees in their retirement planning: individual meetings, counseling, and pension simulations.

The DRI implements the institution’s international policy and carries out the following tasks:

  • international cooperation: hosting delegations, organizing missions abroad, coordinating international networks, implementing and monitoring international agreements
  • Student and staff mobility: supporting students who are going abroad to study or complete an internship; managing and disbursing mobility grants; enrolling, welcoming, and supporting international students at the University of Savoie Mont Blanc who arrive under a cooperation agreement; providing logistical and financial support for teaching and training mobility programs
  • Support for the development and monitoring of international projects: assistance to academic departments, institutes, and schools, as well as research units, that wish to propose a training program in collaboration with foreign partners (joint programs, dual degrees) under European and international funding programs
  • the organization of French as a Foreign Language (FLE) programs for international students (ACCENTS French Language Center)

The mission of the Safety and Prevention Department is:

  • to advise and assist the institution’s administration, as well as all departments, academic units, institutes, schools, and research units, on occupational risk prevention
  • to coordinate the work of prevention assistants, who serve as the local representatives of the prevention network and are appointed in each work unit (research unit, department, division, office, etc.)
  • to collaborate with other occupational safety and health stakeholders, such as the occupational health physician or the Health and Safety Committee, in order to implement the necessary measures to reduce risks
  • to coordinate the Health and Safety Committee (meetings, participation in working groups and surveys, site visits, etc.)
  • to analyze the causes of serious accidents and incidents, in collaboration with the relevant departments
  • to develop the facility’s annual prevention program, in collaboration with the relevant departments and based on the facility’s single document or any other findings
  • to develop the annual safety training plan and lead specific training sessions
  • to manage cases involving special events by issuing safety notices in accordance with university regulations and policies
  • to develop procedures or guidelines aimed at improving safety and promoting a culture of prevention in the workplace
  • to organize the collection and treatment of hazardous waste (chemical, biological, radioactive, etc.)
  • to assist in the implementation of new facilities or buildings by providing the necessary information regarding safety and prevention
  • to ensure that the equipment and facilities made available to staff and users comply with regulations